Random Thoughts

I have written about OpenOffice before, but I want to share some tips for using it that I found on Tom’s Guide.  Some of the tips are pretty basic, but others were new to me.  For instance, I knew how easy it is to convert documents to pdf, but I had never had occasion to use drop caps, so I had never investigated it.  It is really easy, though!

If you use OpenOffice or if you are just curious about what it can do, this article is worth checking out.

I recently had my first run-in with a Microsoft docx document. A friend was complaining tht she couldn’t open it with the version of Microsoft Word that she runs. She was told to download a conversion program, but both times she did that, her computer crashed. I tried opening the document with OpenOffice 2.4 and had no problems with it at all. She was amazed. I said, “Of course!”

Lesley asked if there was a downside to using OpenOffice. So I will try to answer.

I would have to say that, yes, there are some sacrifices you make. For instance, there is no built-in reading level analyzer in OpenOffice (OO). There is an add-on you can get, but it is sometimes a little buggy. It is possible to track changes and everything, though, so that isn’t a problem. You can add written comments to a paper, but as far as I know you cannot add audio comments.

Some things are not impossible in OO but seem a little more awkward to do. Page numbering is one of them. If you want the title page to not have a number or if you have pages with Roman numerals followed by regular numbering, it is a little complicated to do. I think, though, that if I did it more often, I would remember from one attempt to the next and not have to go to the forums looking for help.

That brings up one of the real advantages of OO and other open source tools is that there is a great community of users out there who have either already answered your question for someone else or will be willing to answer it for you if it hasn’t come up yet. (I have never yet had a question for which I couldn’t find the answer on the OO forum.)

The only other problem I have ever had is that sometimes when I open my OO .doc document in Word, the formatting is a little off. This can be frustrating. But I have had worse problems with using different versions of Word on computers in a computer lab.

For me, the advantages far outweigh the disadvantages, but not everyone would necessarily feel that way. But I go back to what I said last time: Download it and try it for two weeks and then decide.

Thanks to a post over at Kairosnews, I learned about an article in Linux Insider about the use of open source software. As a computer user running Ubuntu Linux, using Firefox, OpenOffice, Abiword, Audacity, and many other open source programs, there wasn’t a lot that was new to me. But it was an interesting read.

The first part of the article discusses myths about open source. One of them that I have heard over and over is

Myth: Students need to learn the standard applications.

When you look at the job ads out there, this would seem to be true. I have really been looking at job ads lately, and it is amazing to me the number that want you to be able to use specific Microsoft programs — even down to Outlook. There is seldom a discussion of what one needs to be able to do with these programs, merely the requirement that you know how to use them.

My son was recently enrolled in a college level IT class where he had to use Microsoft Office products. I tried to convince him that he could do it all in OpenOffice; after all, how could the professor tell what program he had used to prepare a document? He did most of it that way. Some assignments, though, required a discussion of the process of doing something in Word, for instance. He had to borrow a computer for those assignments.

The article addresses this myth, saying:

Schools have a responsibility to give students the skills they need to succeed. By the time high school students get to the job market, today’s applications will be antiquated. Students need to know how to use word processors to communicate and spreadsheets to explore numbers and graphs. Their technical skills should transcend the particular idiosyncrasies of the applications

I wonder, though, if it isn’t our fear as older adults that keeps students using “standard” applications. For many of us, this is all we know about computers. We are still, some of us, a little afraid of the machines. So we stick with what we know. Until we break out of the mold, we can’t really help our students do it.

While we can’t expect schools to all immediately switch to open source, do you think it would be possible to introduce it slowly? Could teachers get permission to download OpenOffice, for instance, and use it with their students?

This brings me to another myth:

Myth: Moving to F/OSS will require retraining and relearning.

The author’s response was:

People are often reluctant to try new computer programs, though most users find only subtle differences between one program and another. In the course of giving conference presentations about F/OSS, two computer coordinators shared stories of upgrading some users’ Microsoft Office suite with OpenOffice.org, leaving Microsoft Office icons as the means to start OpenOffice.org. In both cases, most users failed to notice that they were no longer using Microsoft Office.

So my challenge to you, if you are not using open source already, is to go out there and give it a try. Download a program and use it exclusively for two weeks. See if you don’t like it. It may take some getting used to, but it won’t be any more difficult to adjust to than a Microsoft upgrade.

And if you aren’t willing to do that, at least read the article.